Event Planning: Quick Guide For New Planners

Formal planning is necessary for all the events to be successful. And therefore, it is the responsibility of event organizers to plan the event thoroughly.

Every minute you spend in planning will save you at least three minutes in execution.


Initial research by gathering information helps in making a complete plan. It is wise to have an idea about the market situation, trends, contacts of vendors, and other event-related information before and during the event’s planning.

Make a list of all the tasks. Mark the importance of each task, so that you can prioritize them later. Now, you need to assign time for each task. Also, it is essential to keep buffer time in case your assumption of time requirement is wrong by any chance.

In all planning, you make a list and you set priorities.


Think through every little detail that could make or break your event. This skill comes with experience. If you’re organizing an event for the first time, have a conversation with any veteran of your field to anticipate shortcomings.

Planning for an event is a continuous process and not a one-time thing. You’ve to continually evolve the plan because no plan is perfect. There are always changing circumstances and new information coming to light.

In preparing for battle, I have always found that plans are useless but planning is indispensable.


Freeze the main plan after a certain number of iterations. It is necessary because you need to get permission from authorities, book the venue, confirm orders with vendors, pay an advance for certain things, or market the event. After you freeze the plan, there can’t any more significant changes in the plan because that would invalidate some of the earlier steps.

Adopt a structured and logical planning method for every aspect of event organizing to deliver a successful and pleasant event experience.

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